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Alternatives · Reviewed September 15, 2026

The best Planday alternatives in 2026

Planday is a well-established scheduling tool in the UK and Europe, owned by Xero and priced per user. It's a good fit for many hospitality and retail teams; others look elsewhere because of user minimums, the monthly fee on Plus, or wanting more than scheduling in the same account.

GetUp is our product. It appears on this list where it fits, with its limits spelled out. Every price was read from the vendor's own pricing page on September 15, 2026.

At a glance

Planday alternatives at a glance
ToolBest forStarting price
1. GetUpMulti-site operators who want wages and paperwork with the rota$108 / €99 a month
2. DeputyScheduling depth$5 per user / month
3. RotaCloudUK teams focused on rotas£10 / month for up to 5 employees
4. RotareadyUK hospitality groupsQuote only
5. ShiftbaseEuropean SMBs with smaller teamsFree for up to 15 employees
6. When I WorkLow per-user cost$2.50 per user / month

Why people look for Planday alternatives

User minimums
Starter needs at least 5 users at £2.99 each, and Plus at least 10 at £4.49 each.
An extra monthly fee on Plus
Plus adds a £15 monthly subscription fee on top of per-user pricing.
Scheduling first
Wages, supplier invoices and accountant access sit in other products, often Xero.

How to choose

  1. 01

    Price at your real headcount

    Per-user pricing is cheap for small teams and grows steadily with every hire.

  2. 02

    Decide what pairs with your accounts

    If you're committed to Xero, Planday's link to it matters. If not, weigh tools that cover more on their own.

  3. 03

    Use the trial on a real pay period

    Planday offers 30 days without a card, which is long enough to run a full cycle.

The alternatives, in detail

  1. 01

    GetUp

    Our product

    Best for: Multi-site operators who want wages and paperwork with the rota

    Check-in codes at each site, wages from real hours, an invoice archive and accountant logins in one account on a flat plan. Billing is in USD, EUR or PLN rather than GBP, and GetUp doesn't file payroll taxes.

    Where it's strong

    • Several brands and locations under one account and one login
    • Wages calculated from each person's real check-in and check-out times
    • An invoice and receipt archive with the original files, plus sales invoices in the Stock module on Scale
    • Accountants get their own login with per-feature access, without taking an employee seat
    • An AI assistant that answers from your own shifts, wages and invoices

    Watch out for

    • It doesn't withhold or file payroll taxes, so US and UK teams still finish payroll with a provider or accountant
    • One account is one company: separate legal entities need separate accounts
    • No free plan, and no billing in GBP
    • Staff check in by entering a code shown on the location's tablet, so everyone needs their own login

    $108 / €99 a month

    Flat monthly plans. Core is $108 for up to 25 employees, 3 locations and 2 brands; Growth is $173 (60 employees, 6 locations); Scale is $282 (100 employees, 10 locations). Extra employees on Core cost $7 each a month. Billed in USD, EUR or PLN.

    Source: getup.dev pricing, checked September 15, 2026

    Start free trialGetUp vs Planday, side by side
  2. 02

    Deputy

    Best for: Scheduling depth

    Demand forecasting and biometric clocking on Core, with a £20 monthly minimum in the UK.

    Where it's strong

    • Demand forecasting and advanced scheduling on the Core plan
    • Biometric time clocking and automatic timesheet approval on Core
    • Labor law compliance tools from the entry plan
    • Deputy AI included on every plan

    Watch out for

    • Every plan is priced per user, so cost rises with each hire
    • Payroll and HR are paid add-ons on top of scheduling
    • No customer invoicing

    $5 per user / month

    Per user a month: Lite $5, Core $6.50, Pro $9, with 10% off annual billing and a $30 monthly minimum (£20 in the UK). Deputy Payroll is $8 per user plus a $49 monthly base fee; HR is $2 per user.

    Source: deputy.com pricing, checked September 15, 2026

    GetUp vs Deputy, side by side
  3. 03

    RotaCloud

    Best for: UK teams focused on rotas

    Unlimited sites on every plan with holiday management, priced in pounds.

    Where it's strong

    • Unlimited sites on every plan
    • Holiday management included
    • Labour forecasting and budget caps on Pro

    Watch out for

    • Time and attendance is a paid add-on
    • The price steps up as headcount grows

    £10 / month for up to 5 employees

    For 1 to 5 employees, Standard is £10 and Pro £15 a month, and the price rises with team size. Time & Attendance is a £4.50 monthly add-on. 30-day free trial without payment details; annual billing saves two months.

    Source: rotacloud.com pricing, checked September 15, 2026

  4. 04

    Rotaready

    Best for: UK hospitality groups

    AI sales forecasting and payroll exports, on quoted pricing.

    Where it's strong

    • Automated rota scheduling
    • AI sales forecasting to staff against expected demand
    • Exports to many payroll systems

    Watch out for

    • No published prices
    • Bought through a sales conversation rather than self-serve

    Quote only

    Pro, Pro + Forecasting and Premium plans, all priced on request.

    Source: theaccessgroup.com pricing, checked September 15, 2026

  5. 05

    Shiftbase

    Best for: European SMBs with smaller teams

    Free up to 15 employees, then plans with an included headcount.

    Where it's strong

    • A free plan for up to 15 employees
    • Clock-in and absence management from Basic
    • Labour cost insights and AI forecasting on Premium

    Watch out for

    • Per-employee fees above each plan's included headcount
    • Compliance tools sit on the €336 Enterprise plan
    • No invoicing features

    Free for up to 15 employees

    Free up to 15 employees. Basic is €30 a month including 6 employees, then €4 each; Premium €72 including 12, then €5 each; Enterprise €336 including 48, then €6 each. 10% off yearly billing and a 14-day trial with no card.

    Source: shiftbase.com pricing, checked September 15, 2026

    GetUp vs Shiftbase, side by side
  6. 06

    When I Work

    Best for: Low per-user cost

    From $2.50 per user, with payroll integrations.

    Where it's strong

    • A low per-user entry price
    • Auto scheduling and multi-week schedules on Essentials
    • Team messaging built in
    • Payroll integrations available on every plan

    Watch out for

    • Scheduling rules, role permissions and custom reports start on Pro
    • Payroll happens in a connected payroll product, not in When I Work
    • Priced per user

    $2.50 per user / month

    Per user a month: Essentials $2.50, Pro $5, Premium $8. 14-day free trial with no card; payroll runs through integrations.

    Source: wheniwork.com pricing, checked September 15, 2026

    GetUp vs When I Work, side by side

Questions people ask

How much does Planday cost in the UK?

Starter is £2.99 per user a month with a 5-user minimum, Plus is £4.49 per user with a 10-user minimum and a £15 monthly fee, and Pro is priced on request.

What's a good Planday alternative for UK hospitality?

Rotaready is built for hospitality with sales forecasting, RotaCloud suits smaller teams focused on rotas, and Deputy offers forecasting on its Core plan.

Is there a Planday alternative with a free plan?

Shiftbase is free for up to 15 employees, and Sling is free for up to 30 users.

Is GetUp a Planday alternative?

Yes, for operators with several locations who want wages, an invoice archive and an accountant login next to the schedule. If Xero is the centre of your finance stack, Planday's connection to it may matter more.

See whether GetUp fits your locations.

Add your locations and staff, build a week of shifts and check people in at the door. You'll know within a pay period whether it replaces what you use today.

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