Comparison · Reviewed September 15, 2026
GetUp vs When I Work
When I Work is the simpler, cheaper scheduler for a single team. GetUp suits operators with several locations who want wages from real check-ins, an invoice archive and accountant access in one account.
GetUp is our product, so read this as our side of the comparison. When I Work's prices were read from its own pricing page on September 15, 2026.
At a glance
| Topic | When I Work | GetUp |
|---|---|---|
| Pricing | When I Work: Per user: $2.50 to $8 a month | GetUp: Flat plan from $108 a month with 25 employees included |
| Scheduling | When I Work: Auto scheduling on Essentials; scheduling rules on Pro | GetUp: Weekly shifts per location, with templates and copy-week |
| Payroll | When I Work: Through payroll integrations | GetUp: Gross wages from real check-in hours; no payroll tax filing |
| Messaging | When I Work: In-app team messaging | GetUp: Staff see their shifts in their own GetUp login |
| Invoices | When I Work: Not included | GetUp: Invoice and receipt archive; sales invoices in Stock on Scale; KSeF in Poland |
Which one fits
Choose When I Work if
- You have one team and want the lowest per-user price
- Team messaging in the staff app matters most
- Payroll already runs with a provider you like
Choose GetUp if
- You run several locations or brands
- You want wages worked out from real check-in times in the same system
- Your accountant should see wages and invoices without a shared password
How they charge
When I Work
$2.50 per user / month
Per user a month: Essentials $2.50, Pro $5, Premium $8. 14-day free trial with no card; payroll runs through integrations.
Source: When I Work pricing page, checked September 15, 2026
GetUp
- Core$108 / €99 a monthUp to 25 employees and 3 locations
- Growth$173 / €159 a monthUp to 60 employees and 6 locations
- Scale$282 / €259 a monthUp to 100 employees and 10 locations
Extra employees are billed per person a month: $7 on Core, $6 on Growth, $5 on Scale. Enterprise starts at $449 / €399 a month. Also billed in PLN.
Switching from When I Work
GetUp has no importer for When I Work data, so you'd add locations and staff and rebuild recurring shifts as templates. The staff list is most of the work; templates and copy-week make the rota itself quick to recreate.
Other When I Work alternatives worth a lookQuestions people ask
Which costs less, When I Work or GetUp?
For small teams, When I Work. At $2.50 a user on Essentials it stays under GetUp Core's $108 until 44 users; on Pro at $5 it costs more from 22 users.
How do staff clock in on GetUp?
Each location has a tablet that shows a check-in code. Staff enter it from their own GetUp login at the start and end of a shift, and those times feed the wage calculation.
Does GetUp do auto scheduling?
Not the way When I Work does. You build the week from shift templates or copy the previous one, and the AI assistant can propose shift assignments for you to confirm.
Can GetUp handle more than one location?
Yes. One company account covers 2 brands and 3 locations on Core, 3 and 6 on Growth, 5 and 10 on Scale.
Try GetUp next to When I Work.
Set up one location, build a week of shifts and check a few people in. It's the quickest way to see which of the two fits the way you work.
14-day free trial · no card required