GetUp / Invoices

Every euro spent. Every złoty earned. One ledger, two directions.

Outbound: KSeF FA-3 filing, multi-currency commercial invoices, PDF + e-mail dispatch. Inbound: supplier PDFs and XMLs parsed, matched and routed. Every line is one click from approved, one click from filed.

Open the ledgerWatch the 2-min tour→or send your first invoice⌘K
KSeF FA-3
98.7% first-pass
Inbound parse
PDF · XML · email
Multi-currency
EUR · PLN · TRY · USD
GetUpFA-3 · FA/2026/03/0247.xml·live
validated · 12 KB
XMLPreviewInbound
1<Faktura xmlns="http://crd.gov.pl/wzor/2023/06/29/12648/">
2 <Naglowek>
3 <KodFormularza>FA</KodFormularza>
4 <WariantFormularza>3</WariantFormularza>
5 <DataWytworzeniaFa>2026-04-22T11:42:08Z</DataWytworzeniaFa>
6 </Naglowek>
7 <Podmiot1>
8 <DaneIdentyfikacyjne>
9 <NIP>5273062913</NIP>
10 <Nazwa>Northwind sp. z o.o.</Nazwa>
11 </DaneIdentyfikacyjne>
12 </Podmiot1>
13 <Fa>
14 <KodWaluty>EUR</KodWaluty>
15 <P_1>2026-04-22</P_1>
16 <P_2>FA/2026/03/0247</P_2>
17 <P_13_1>4820.00</P_13_1>
18 <P_14_1>901.30</P_14_1>
19 <P_15>5721.30</P_15>
xsd · valid
ready to submit

KSeF · accepted

0.8 s

Reference

5273062913-20260422-1d52f7e8a13b

UUID
1d52f7e8…
Filed at
22 Apr · 11:42
Gross
€ 5,721.30
VAT
€ 901.30

inbound · 3

supplier@*
  • Makro Polska€ 4,192partial
  • Selgros · KRK€ 1,840matched
  • Coffee Plant€ 620matched

01

How an invoice ships.

Five gates between a finished service and a filed receipt. Two of them block silently — the ones the tax office cares about.

0102030405email PDFpay linkinbound · supplier

  1. 01 · draft

    2 min

    Draft

    Pick lines from catalogue · auto VAT · brand-specific number series · multi-currency totals.

  2. 02 · approve

    1 min

    Approve

    Operator + (optional) accountant sign-off · diff visible · re-issue audit chain preserved.

  3. 03 · fa-3 xml

    1.1 s

    FA-3 XML

    Generated against the live Polish XSD · validated locally before submit · sequence per NIP.

  4. 04 · ksef

    0.8 s

    KSeF

    Encrypted session to Ministry of Finance · UUID + KSeF reference number returned + archived.

  5. 05 · dispatch

    3 s

    Dispatch

    PDF rendered in client's language · attached to email · payment link if Stripe is connected.

outboundinbound · supplierKSeF spinedispatch

02

Specs.

What the ledger actually does, in numbers.

KSeF FA-3
98.7% first-pass
validated against the live MF XSD · stored UUID + reference number per invoice
Inbound formats
PDF · XML · EML
PDFXMLEML
supplier inboxes parsed via OCR + structured XML where available (e.g. SAF-T PL FAKTURA)
Currencies
EUR · PLN · TRY · USD · CZK
€zł₺$Kč
issue in any · books at trade date FX from ECB / NBP / TCMB · audit captured
VAT engines
PL · TR · DE · CZ
PLTRDECZ
reduced + standard rates · reverse charge · OSS handling · intra-EU dispatch chain
Number series
Per brand · per NIP
FA/2026/03/0245·0246·0247
configurable prefix · gap detection · reissue chain preserved (FA-3 art. 106j)
Languages
EN · PL · TR · DE
ENPLTRDE
client-facing PDF in their language · internal labels in operator's language
Dispatch
Email + payment link
✉ email→ pay
Resend transactional · Stripe payment link · IP + open trail captured
Archive
10 years
10y
PL 5y minimum · we hold 10y append-only · downloadable as encrypted zip on request
Reconciliation
Bank ↔ invoice
bank↔invoice
match by amount + date + reference · partial matches surfaced for human review

03

From the ledger.

Three real invoice exchanges. Identifying details anonymised.

Magda W.·Founder · Northwind · 8 stores
Mon · 10:14

Q

File the March invoice to Coffee Plant via KSeF.

A

Filed. UUID returned in 0.8 s. FA-3 number FA/2026/03/0247.

citedinvoices_mar_0247ksef_session_log
KSeF · FA/2026/03/0247metric
Gross
€ 4,820
VAT (23%)
€ 901.30
FA-3 generated
ok
KSeF UUID
1d52f7e8…
Aleksandra K.·COO · Rooftop Group · 12 venues
Wed · 11:42

Q

Why is the Makro invoice unmatched in the inbound queue?

A

Amount differs by €12 from the PO — a fee line they added. Approve as-is or reject for re-issue.

citedpo_makro_w16invoice_makro_2026_04_14
Inbound · Makro · 14 Aprlist
  • PO total€ 4,180
  • Invoice€ 4,192
  • Diff+ € 12
  • Matchpartial
Marek D.·Operations Lead · Stay Warsaw
Fri · 14:08

Q

Issue the room-night invoice to the Belgian agency — euro, English PDF.

A

Issued. Reverse charge applied. PDF in English, line items in Polish for KSeF.

citedinvoices_be_0214vat_rc_eu
Cross-border · BE / PLtable
Currency
EUR
VAT
0% RC
Client lang.
EN
KSeF
filed

04

What the ledger won't do.

Tax authorities don't accept retries. Here's what the engine refuses up front.

  1. — 01 —

    by design

    It won't file an invalid FA-3.

    Local XSD validation runs before every KSeF submit. If a field is off, the file never leaves the workspace.

  2. — 02 —

    by design

    It won't auto-pay suppliers.

    Inbound invoices match and route to expenses. The transfer itself stays in your bank app — by audit, by intent.

  3. — 03 —

    by design

    It won't merge invoice number series.

    FA-3 article 106j re-issue chain is sacred. We keep the original, link the correction, never overwrite.

  4. — 04 —

    by design

    It won't store card or bank credentials.

    Payment links route through Stripe / your gateway. We never see the PAN, IBAN or expiry.

  5. — 05 —

    by design

    It won't dispatch without consent trail.

    Every email sent is stamped with consent basis and IP. Spam-trap rules block bulk send from staging.

  6. — 06 —

    by design

    It won't accept signed-off corrections silently.

    Re-issued invoices require a fresh accountant sign-off — the diff is shown, the chain is logged.

05

Three years ago I had a binder. Two years ago I had four spreadsheets. Now I have one ledger and a tax office that no longer rings my phone.
who said itMagda Wójcik·Founder · Northwind · 8 stores

06

Send your first invoice.

Free for 14 days. No card. Pick lines, hit send, watch the FA-3 UUID come back in under a second.

›Invoice Coffee Plant · €4,820 · KSeF · EUR…⏎
Open the ledgerRead the docs