Every receipt, filed where it belongs.KSeF included for Poland.
Supplier invoices and receipts go into one archive with their photos or PDFs, the store, what was bought, a brand and a category. Recurring costs sit next to them, and Polish companies send and receive KSeF e-invoices from the same panel.
What was needed, then what was bought.
Staff add what's missing from the brand's product list. Whoever is allowed to shop sees the list, and at the store they enter what they found and what it cost.
- 1
The list
Built from the brand's product list, with the quantity each item needs.
- 2
At the store
The quantity bought and the price on every line. Short and missing items are marked as such.
- 3
The invoice
Confirm the total, then photograph the invoice. Several photos, or a PDF.
Café · Evening shift · 29 Apr
Milk 3.2%
12 L12 L3.4941.88Needed 12 L · Bought 12 L × 3.49
Tomatoes
8 kg8 kg6.9055.20Needed 8 kg · Bought 8 kg × 6.90
Mozzarella
5 kg3 kg32.0096.00Needed 5 kg · Bought 3 kg × 32.00
Basil
6 pcs0 pcs4.500.00Needed 6 pcs · Bought 0 pcs × 4.50
Coffee beans
2 kg2 kg44.9689.92Needed 2 kg · Bought 2 kg × 44.96
- 1Confirm the total
- 2Photograph the invoice
Filed where it belongs.
Each invoice lands in the archive with its store, total, items, brand and categories, and the photos or PDF behind it. Invoices that didn't come from a trip are added by hand, with a file and a line on what was bought.
- Invoices
- 5
- Amount
- PLN 2,235.75
- INV-1777464728421From a shopping tripWholesalerPLN 283.00
- Date
- 29 Apr
- Brand
- Café
- Categories
- Shopping
- Shopped by
- Anna
Items
- Milk 3.2% 12 L × 3.4941.88
- Tomatoes 8 kg × 6.9055.20
- Mozzarella 3 kg × 32.0096.00
- Coffee beans 2 kg × 44.9689.92
Attachments
Photo Photo
On the Scale plan, purchase and sale invoices carry item lines that update stock when they're posted.
- Date
- 29 Apr
- Brand
- Café
- Categories
- Shopping
- Shopped by
- Anna
Items
- Milk 3.2% 12 L × 3.4941.88
- Tomatoes 8 kg × 6.9055.20
- Mozzarella 3 kg × 32.0096.00
- Coffee beans 2 kg × 44.9689.92
Attachments
The costs that come round again.
Rent, subscriptions and deliveries sit next to the invoices as recurring costs, per brand or for the whole company. Monthly ones carry a due day and are marked paid month by month.
- PLN 6,500.00
Rent
Café · monthly
Paid - PLN 450.00
Accounting office
Whole company · monthly
Due 30 Apr - PLN 139.00
Internet and phone
Bistro · monthly
Overdue - PLN 85.00
Linen service
Bistro · weekly
- PLN 42.00
Bread delivery
Café · daily
E-invoices both ways, in Poland.
Connect the company to KSeF once. Received invoices sync for the dates you pick, and their XML downloads one by one or as a ZIP. Invoices you issue go out as FA(3), from a template or your own XML.
How KSeF works in GetUpReceived
Synced for 1 Apr – 30 Apr 2026- WholesalerPLN 2,418.90
KSeF number 7792874516-20260428-8C2F01A9D4E7-3B
Invoice FV/2026/04/1187 · Issued 28 AprXML - Coffee roasteryPLN 896.70
KSeF number 5873019462-20260422-41B7E05C92AF-D6
Invoice 12/04/2026 · Issued 22 AprXML - Linen servicePLN 340.40
KSeF number 9512640378-20260415-0FA3C8B67E21-5A
Invoice PR/0415/26 · Issued 15 AprXML
Issued
FA(3) templateRaw XML- Buyer
- Business customer
- Invoice number
- 31/04/2026
- Net
- 1,000.00
- VAT 23%
- 230.00
- Gross
- PLN 1,230.00
Checked against the FA(3) schema before it leaves. Invalid XML stops with its line and column.
Recent KSeF actions
29 Apr, 18:05
Bulk ZIP export
29 Apr, 18:02
XML fetch and save
29 Apr, 18:01
Inbound metadata
28 Apr, 10:15
Outbound send
Your accountant finds it already filed.
Your accountant signs in with their own login. You choose, company by company, what they can open, and each permission is one page in their panel.
Payroll and the employee list are granted the same way, each on its own.
What your accountant can open
Your company
- Invoices
- Expenses
- Inbound (KSeF)
- Outbound (KSeF)
Accountant's panel
Your company
- Invoices
- Expenses
- Inbound (KSeF)
What the archive doesn't do.
The archive keeps invoices in order for you and your accountant. The accounting itself happens elsewhere.
- Reading
No automatic reading of invoices.
Items and totals aren't pulled from photos or PDFs into the archive. They're entered on the shopping trip or by hand.
- Approval
No approval workflow.
Invoices don't pass through a sign-off chain. Role permissions decide who can view, add or delete them.
- Books
No bookkeeping or VAT returns.
GetUp doesn't post to a ledger, file VAT or produce financial statements. Your accountant gets the invoices, organised.
- Bank
No bank reconciliation.
Invoices aren't matched against bank transactions or card payments.
- Customers
No sending invoices to customers.
Outside KSeF, GetUp doesn't email invoices, send payment links or chase unpaid ones.
- Abroad
No e-invoicing outside Poland.
KSeF is Poland's system. Other countries' e-invoicing networks, Turkey's e-Fatura included, aren't connected.
Open the archive.
Add your brands, let staff photograph invoices on their shopping trips and give your accountant a login.